STAFF TEAM

Business Administrator/ Senior Administrator / Charity Administrator
(part time)

One day per week, paying £26,000 - £28,000 FTE. Apply by Monday 26th October 2026.

Key responsibilities:

  • finance administration

  • governance and necessary administration of the charity

  • business operations and staff support

  • HR administration

Finance

  • Manage monthly payroll processes and HMRC compliance

  • Document and manage donations confidentially and communicate sensitively with donors as needed

  • Manage payment of invoices and expense reimbursements to staff and members of church

  • Liaise with external accountants

  • Process HMRC liabilities and ensured timely payments

  • Maintain accurate financial records and documentation

Governance

  • Assist in the preparation of the Annual Report for Companies House and the Charity Commission

  • File Confirmation Statements and ensure up-to-date statutory records

  • Implement regulatory changes for both the charity and the limited company

  • Liaise with auditors and supported annual independent examinations and audit processes

  • Attend quarterly trustee meetings to contribute as Business Manager and take minutes

  • Provide financial information in a clear and concise format, enabling Lead Pastors and Trustees to be fully informed of the current financial situation

  • Compile and distribute minutes, agendas, and supporting documentation

  • Track and follow up on actions arising from trustee meetings

Business Operations & Staff Support

  • Attend fortnightly staff meeting, take minutes and distribute, following up on actions

  • Manage organisational calendar and emails, including booking venues and ordering consumables

  • Update and edit the CRM system Churchsuite, including congregation and donor information

  • Support staff with use of Churchsuite and other IT software

  • Provide administrative support for Lead Pastors as required.

  • Review and improve administrative processes to increase efficiency and accuracy

  • Manage Google Workspace administration, including user accounts, email services, cloud storage and document management

  • Other ad hoc administrative tasks related to events or venue

  • Management of the Severn office at The Harbour

Human Resources

  • Manage the full employee lifecycle administrative process, including recruitment, contract drafting, onboarding, and offboarding

  • Process payroll, including salary reviews and pay adjustments

  • Prepare and issue contracts, amendments, and formal staff correspondence

  • Maintain accurate, confidential employee records and provide HR support to managers and staff

Person specification:

  • Experience in business, operations, administration or office management, ideally within a charity, church or similar

  • Highly organised and efficient with the ability to prioritise as needs change

  • Discreet and trustworthy, particularly when dealing with finances, payroll, HR and confidential staff matters

  • Proactive and able to work proactively

  • Strong attention to detail, particularly in financial, regulatory and administrative work

  • Able to analyse information, identify issues and take appropriate action

  • Able to establish and improve systems, processes and ways of working

  • Strong written and verbal communication skills

To apply:

Please send your CV and covering letter, explaining why you are suitable for the role to Liz Nixon - liz@severnchurchbristol.org by Monday 26th October.

We plan to hold interviews week commencing Monday 2nd November. We would be interested to hear from candidates who have experience of bookkeeping and accounting (including reconciliation of bank accounts and Xero and production of monthly management accounts). We are planning to outsource this part of the role, but could keep it in-house for the right candidate.

If you are interested in volunteering with Severn, please go to our Join a Team page.